Eduplex Solutions Pvt Ltd (ESPL) is executing few prestigious projects in PAN-India basis.
RGM
The project aims to digitize and manage marriage registration records and documents, including handwritten certificates and supporting materials. With over 160 lakhs of pages, including 30 to 40 lakhs of original certificates dating back to the 1870s, the task requires meticulous handling. ESPL has been chosen to execute the project, employing its expertise in document preparation, scanning, indexing, metadata entry, and upload into a Document Management System (DMS). The project encompasses ensuring the safety and security of the original documents, implementing an open-source DMS for efficient search and access, and adhering to ESPL's Project Management Process for quality digitization and storage. The solution offers several advantages, including safeguarding fragile documents, reducing handling of originals, facilitating easy search and retrieval, enabling access from anywhere with proper authentication, allowing candidates to download certificates securely, and cutting down costs associated with document handling.
PMO (Project Management Office)
Key Success Factor of ESPL projects is to establish a PMO (Project Management Office) and a clear project governance model. PMO is the main monitoring, analysis and risk mitigation body of ESPL. There are three tire of project management
The Project Management Officer is a professional able to support projects and programs independently, acts as a right hand of project manager / delivery manager. The activities of the PMO are centralized around resource and work planning & control, budget management, change management and product quality control. Also, a PMO person is able to lead a small team of junior program control services members: schedule and assign work, set objectives, provide feedback on performance and motivate. PMO is in the heart of a project helping the project manager to administer and operate within different project management areas and manage people to deliver scheduled and on demand services in time, scope and budget agreed with client.
PMO is also reporting authority for all stake holders and here are some sample dash boards for reference.
- Defining and establishing metrics for project performance measurement
- Tracking and periodic reporting of performance on the metrics
- Develop and implement standard project methodology
- Monitor and control performance of the projects
- Implement and operate a project information system
- Coordinate between the projects
- Develop and maintain a project scoreboard/dash board
- Provide tools to standardize
- Report project status to management
- Conduct project reviews / audits
- Manage archives of project documentation, and Project Knowledge management
- Administration of risks and issues
- Organizing project resource.
Helpdesk Software implementation in Maharashtra
ESPL has also bagged a prestigious order for their Software Division. HD@U is the Helpdesk software product of ESPL and this product is selected for using in Pune Metro Authority. The same product is running successfully at Nagpur Metro for last few years. This order gives a solid strength and confidence to ESPL team on spreading their various software products like Asset Management (AMS@U), Human Resource Management System (HRMS@U), Project Management System (PMS@U) etc.
Manipur Digitization project
The Directorate of Treasuries and Accounts, Govt. of Manipur has planned for Digitization of Old Pension / Family Pension Records. ESPL has got the opportunity to deliver the digitization project and we have setup the Digitization centre at Imphal by installing scanning equipment, computer systems along with good numbers of manpower.ESPL is responsible to digitized huge volume of document of pension and family pension.
MoRTH Digitization Project
As part of Digital India drive of GOI, ‘Ministry of Road Transport & Highways’ has taken a great initiative for ‘Design, Development, Implementation & Enablement of Integrated Solution at MoRTH, NHAI and NHIDCL. ESPL has been selected as digitization partner for DXC for this world bank contract. ESPL team has setup digitization centres by installing high-end scanning equipment, computer systemsat NHAI DWARKA and MoRTH Delhi office. We have already submitted the “Digitization Strategy Document” and “Volumetric Assessment Report”.
DIGITIZATION FOR SEDGWICK CMS, US
An U.S. based Insurance company having Claim Processing Unit in Bengaluru, India had entrusted ESPL to complete the digitization of their Claim documents of approx. 400,000 pages in 120 days keeping the safety & confidentiality with utmost importance. ESPL Team had completed scanning of 753 Claim IDs with approx. 4 lac pages in 50 business days. complying all US standards.
UTKARSH Project
Case Study Brief:
Objective
- Digitize all documents of loan customers across all branches.
- Compliance to RBI guidelines.
- Secured access of archived documents from anywhere.
- Retrieval of documents in case of disaster recovery.
Scope
- ESPL to digitize estimated 3.5 Cr. pages of customer documents for their 375 branch locations at remotest part of 11 states across INDIA.
- Deployment & customization of D-Space as DMS and deploy at Azure keeping the safety & confidentiality with utmost importance.
Purulia case
District Magistrate and Collectorate of Purulia has taken initiative to Digitize old archival records of the Land Acquisition Section under the District Magistrate and Collectorate. ESPL has successfully executed this project within time and with great customer satisfaction. ESPL has used its experience & best practices in handling old pages ( as old as 70 years+ and brittle) which were learnt during scanning work of Assam Land records earlier. The one of the reason for success was Dash board reporting on weekly basis, taking all stakeholders on the same understanding in terms of progress, monitoring issues & milestone, and a formal project closure. ESPL ISO 27001 processes were followed to maintain the safety and security of the documents.
